Lanvision Systems Correspondence
LanVision Systems, Inc.
10200 Alliance Road, Suite 200
Cincinnati, OH 45242-4716
513.794.7100
513.794.7272 FAX
February 9, 2006
Via EDGAR and Overnight Delivery
Securities and Exchange Commission
450 Fifth Street, N.W.
Washington, D.C. 20549-0305
Attention: Mr. Brad Skinner,
Accounting Branch Chief
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Re:
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LanVision Systems, Inc. File No. 0-28132, |
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Form 10-K for Fiscal Year Ended January 31, 2005 |
Dear Mr. Skinner:
LanVision Systems, Inc. has prepared this letter in response to the Staffs comment letter
dated January 30, 2006 and received by the Company on that date regarding the Companys Form 10-K
for its fiscal year ended January 31, 2005. LanVisions responses set forth below correspond to
the applicable comment number as set forth in the Staffs comment letter.
COMMENT
1. Please describe to us the various elements offered as part of a typical multi-element
arrangement. For each element, explain how revenue is recognized and how you comply with the
relevant accounting literature. In addition, clarify for us whether fair value is
vendor-specific and explain how it is determined for each element.
RESPONSE
A typical multi-element arrangement may include any combination of the following:
LanVision Systems, Inc. proprietary software. This is standard off-the-shelf software that
requires no production, modification, or customization by LanVision Systems, Inc. and is installed
and can be used as a stand alone-system. Revenue is recognized when the software is made
available to the end-user by physical delivery of a Compact Disc with the software contained
thereon, or by availability of direct download from our Server to the end-user Server via the
Internet. The software can be installed (routine installation) by the end user, a third party
vendor or by the Company, depending on the end users specific requirements. Revenue is recorded
at the time of delivery because we have
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determined that all of the criteria in paragraph .08 of Statement of Position (SOP) 97-2 have
been met.
We also offer, as options, the following:
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(1) |
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Custom Software, such as interface software, is designed to move data between our
proprietary software and other third party systems. Some end users elect to interface
their existing systems with our software and some do not. Revenue is recognized when
standard interface software is tested by us and delivered to the end user. The standard
interface software is obtained from a third party vendor and only the routine interface
set up procedures is completed by us as required by the particular end user. Please note
that these are not complex interfaces, no modification of the third party source
or object code is necessary and the interface is not necessary for our software to
function in the end users environment. Also, once delivered, there is no additional
requirement for the Company to test the Custom Software before acceptance. Revenue is
recorded at the time of the delivery of the Custom Software (interface) because we have
determined that all of the criteria in paragraph .08 of SOP 97-2 have been met. |
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(2) |
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Hardware (e.g. servers, document scanners etc.) and third party software (e.g.
Microsoft Windows Operating Systems, Oracle Data Base etc.) are offered as a convenience
to our end users who have the option of acquiring the items in the open market from other
third party vendors, as some end users do because they can obtain the products at a lower
price. Revenue is recognized when the hardware and third party software is shipped by
third party vendors to our end users, or when it is made available to the end-user, as
noted above, if we have the contractual right to resell (distribute) third party software
and we have the capability to deliver it directly to an end user. Revenue is recorded at
the time of the delivery of hardware and standard third party software because we have
determined that all of the criteria in paragraph .08 of SOP 97-2 have been met. |
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(3) |
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A variety of optional consulting services (e.g. Training, Process Reengineering
Consulting Services, etc.) are offered to assist end users in obtaining the maximum
benefit from the use of our software. Revenue from the consulting services is recorded
when the services are rendered because we believe that these services comply with the
provisions of paragraph .71 of SOP 97-2. |
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(4) |
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Postcontract Customer Support (PCS) revenue is recognized ratably (monthly) over
the period for which the end user pays for PCS (maintenance) in accordance with paragraph
..59 of SOP 97-2. |
The fair-value of each specific element in our contractual arrangements is based on
vendor-specific objective evidence (VSOE) (The Standard Price Lists). We believe that the
Company also has sufficient historical price and sales information to determine the fair value of
the various elements in a multi-element arrangement necessary to determine the fair-value among
the elements, including prices charged when the
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elements are sold separately as noted in paragraph .10 of SOP 97-2. Should a circumstance arise
when VSOE would not exist for one or more of the delivered elements, in such a situation we apply
the residual method described in paragraph .12 of SOP 97-2.
COMMENT
2. For arrangements that include services and modifications that are deemed significant, explain
to us how the contractual terms influence your revenue recognition policies. Describe the
contractual terms that result in recognizing revenue using the percentage-of-completion method and
those that result in deferral until the service obligations are deemed insignificant. Support your
use of each model with reference to the relevant sections of SOP 97-2 and SOP 81-1 and explain the
extent that each model is typically used.
RESPONSE
We do not license software that requires significant modifications and thus do not defer revenue
recognition because we do not have significant service obligations. Only once, in the last ten
years (many years ago) have we had a contract that required percentage-of-completion revenue
recognition because of the complexity of the agreement and the significant modifications required
to our software before the end user would agree to commit to purchase the software. Because of the
maturity of our current software, we do not currently sell our software where an end user requires
significant modifications.
COMMENT
3. Please explain to us how you estimate progress to completion as it relates to your arrangements
accounted for using the percentage of completion method. As part of your response, explain how
costs incurred to purchase third-party hardware and software affect your estimates.
RESPONSE
Please see our response to comment 2. As we discussed herein, we currently do not use the
percentage of completion method.
COMMENT
4. Please clarify for us how products are made available to end-users and indicate how this
meets the delivery criterion in paragraph 8 of SOP 97-2.
RESPONSE
As noted in response to comment 1 above, revenue is recognized when the software is made available
to the end-user by physical delivery of a Compact Disc with the software code contained thereon,
or the end user has the ability to access our software by
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direct download from our Server to the end-user Server via the Internet. We believe that the two
delivery methods meet the revenue recognition criteria in paragraph .08 of SOP 97-2 that delivery
has occurred because the end user can install and operate the software using the Installation
Guide which accompanies the software.
COMMENT
5. We note that you recognize thirty percent of the royalty from IDX upon receiving a royalty
report. Please explain to us how each of the revenue recognition criteria of paragraph 8 of SOP
97-2 are met for this portion of the fees upon receiving the report.
RESPONSE
In our Form 10-K, under Summary of Significant Accounting Policies, Revenue Recognition, in the
second paragraph we state: Under the terms of a Remarketing Agreement with IDX Information Systems
Corporation, royalties are remitted by IDX to LanVision based upon IDX sublicensing LanVisions
software to IDXs customers. Thirty percent of the royalty is due 45 days following the end of the
month in which IDX executes an end-user license agreement with its customer. LanVision recognizes
this revenue upon receipt of the royalty report. The remaining seventy percent of the royalty is
due from IDX, in varying amounts based on implementation milestones, 45 days following the end of
the month in which a milestone occurs. LanVision records this revenue when the seventy percent
payment due from IDX is fixed and determinable, which is generally when the products are made
available to end-users.
We recognize 100% of the revenue when our software is made available to end-users (as described
above) which is usually at the same time the royalty report is received from IDX because we are
always involved in the sales process with IDX. The four criteria of paragraph .08 of SOP 97-2
states revenue should be recognized when all of the following criteria are met:
(1) Persuasive evidence of an arrangement exists,
LanVision, Inc., our wholly owned subsidiary, has a reseller agreement with IDX Systems
Corporation whereby they are required to report to us any sublicenses of our software (e.g. Royalty
report or similar document) evidencing their liability to us for payment of the sublicense fee.
(2) Delivery has occurred.
LanVision delivers the software to the end-user to ensure that the most current version and
release are delivered.
(3) The Vendors fee is fixed and determinable.
The royalty report specifically lists the various software products and the amount payable to
LanVision by IDX.
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(4) The collectibility is probable.
IDX (now GE Medical) is a major corporation with substantial resources. IDX, not the end
user, is responsible for the payment of the sublicense fee (Royalty) to LanVision, and to date all
payments of Software sublicense royalties have been paid to LanVision in accordance with the terms
and conditions of our reseller agreement with IDX.
On a prospective basis we will revise the footnote to read Under the terms of a Remarketing
Agreement with IDX Information Systems Corporation, LanVision records this revenue when the
products are made available to end-users, which is usually at the same time the royalty report is
received from IDX. Royalties are remitted by IDX to LanVision based upon IDX sublicensing
LanVisions software to IDXs customers. Thirty percent of the royalty is due 45 days following
the end of the month in which IDX executes an end-user license agreement with its customer. The
remaining seventy percent of the royalty is due from IDX, in varying amounts based on specific
milestones, 45 days following the end of the month in which a milestone occurs.
Once the software is delivered to the end user, there is nothing else for us to do in order to be
entitled to the payment of the royalties from IDX.
COMMENT
6. You state that an internal control system can provide only reasonable assurance that the
objectives of the internal control system are met. Please tell us whether your disclosure controls
and procedures are designed to provide reasonable assurance of achieving their objectives and
whether your chief executive officer and chief financial officer concluded that your disclosure
controls and procedures are effective at that reasonable assurance level. In addition, revise your
future filings to comply with the guidance in Section II.F.4 of SEC Release 33-8238.
RESPONSE
The LanVision Systems, Inc. disclosure controls and procedures are designed to provide reasonable
assurance that the objectives of the internal control system are met. Also, the Chief Executive
Officer and the Chief Financial Officer both concluded that the LanVision Systems, Inc. disclosure
controls and procedures are effective at that reasonable assurance level.
In future filings LanVision Systems, Inc. will set forth the conclusions of the principal
executive and principal financial officer that the disclosure controls and procedures are, in fact,
effective at the reasonable assurance level to comply with the guidance in Section II.F.4 of SEC
Release 33-8238.
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LanVision Systems, Inc. acknowledges that it is responsible for the adequacy and accuracy of the
disclosure in its Form 10-K for the Fiscal Year ended January 31, 2005; that the Staff comments or
changes to disclosure in response to Staff comments do not foreclose the Commission from taking any
action with respect to the Form 10-K for the Fiscal Year ended January 31, 2005; and LanVision
Systems, Inc. may not assert Staff comments as a defense in any proceeding initiated by the
Commission or any person under the federal securities laws of the United States.
We believe that the Staff will find this letter to be fully responsive to the Staffs January
31, 2006 comment letter. Thank you in advance for your consideration of our responses. In the
event that the Staff would have any additional questions or comments, please contact Paul W.
Bridge, Jr. at (513) 794-7108 or by fax at (513) 794-7272.
Respectfully,
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LanVision Systems, Inc. |
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/s/ J. Brian Patsy
J. Brian Patsy
Chief Executive Officer
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/s/ Paul W. Bridge, Jr.
Paul W. Bridge, Jr.
Chief Financial Officer
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CC: Mark Kronforst |
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